Business Continuation Plan
Hazard & Siegel Inc. has developed a Business Continuity Plan (BCP) on how we will respond to events that would significantly disrupt our business. Since the timing, scope, and impact of any interruption or natural disaster is unpredictable, we will have to be flexible in responding to actual events as they occur. With that in mind, this is a summary of our BCP plans: (updated as of June 1, 2015)
Contact – If you are unable to contact your independent financial professional during and/or following a significant business interruption, you may contact our home office at 315-414-0722 or email us at email@example.com. You may also try our alternative phone numbers: 315-449-4242 or 315-559-1818. If these numbers are not available, you may try to contact the individual fund or insurance company with whom you have placed your investments if you need prompt access to your funds or your investment information. Those phone numbers and website addresses can be found on your most recent statement.
Our Plan – We plan to be able to recover and resume business operations quickly after a significant business interruption. We are able to do this due to our efforts to safeguard our employees and property, assess financial and operational abilities, protect the firm’s books and records, and allow our clients to transact business.
The plan addresses data backup and recovery (backed up in three geographical locations); mission critical systems; financial and operational readiness; alternative communications with clients, employees, independent financial professionals, and regulators; critical supplier, contractor, and banking relationships; regulatory reporting; and assuring our customers prompt access to their funds in the event that we are unable to continue our business.
The companies with whom we do business also back up many client records in a geographically separate area from our firm. We also have additional back-up assistance from data clearinghouses – primarily DST Systems and Advisor Central. These two companies are also geographically separate from our firm.
Scope of Disruption – Whether a business disruption affects one of our independent financial representative’s homes, our firm’s home office, the business district where our firm is located, the city where we are located, or the whole region could materially change how we respond to the situation. In a disruption that affects only one of our financial professionals or our home office building, we will transfer operations to a local site when needed. In a disruption that affects a larger region, we will attempt to make greater use of other resources, such as the internet, cell phones, and investment and/or insurance company resources. There may also be a business interruption that hinders or stops the national and/or international investment markets from operating. In that situation, we will respond as directed by the regulatory agencies. If a business disruption is so severe that it prevents us from remaining in business, we will assure our clients prompt access to their funds and securities by connecting them directly to the investment and/or insurance companies with whom their investments are custodied.
If you have further questions about our plan – If you have any additional questions, please feel free to contact us at 315-414-0722 or email us at firstname.lastname@example.org